Overview
Firstwork’s Document Management system handles the complete lifecycle of employee and candidate documents — from collection and storage to verification, OCR processing, and compliance tracking.Document Types
Firstwork supports collection and management of various document types:Document Requirements
Company Document Requirements define which documents your organization needs:Per-Entity Requirements
Document requirements can vary by Legal Entity:- Different jurisdictions may require different documents
- Entity-specific compliance requirements
- Regional document formats and standards
Document Submissions
When a candidate uploads a document, a Document Submission is created:Submission Status
OCR Processing
Firstwork integrates OCR (Optical Character Recognition) to automatically extract data from uploaded documents:Supported Document Types
- Government-issued IDs
- Passports
- Driver’s licenses
- Tax forms
- Certifications
OCR Workflow
- Candidate uploads a document image or PDF
- OCR processes the document and extracts text
- Extracted data is mapped to form fields
- Compliance rules validate the extracted data
- Results are available for review
OCR Configuration
OCR processing can be configured for:- Multiple languages
- Specific document layouts
- Custom extraction rules
- Confidence thresholds
Compliance Integration
Documents integrate deeply with the Compliance Engine:- Validation rules — Check that document data meets requirements (e.g., ID not expired, age verification)
- Completeness checks — Ensure all required documents are submitted
- Cross-reference — Compare document data against form submissions
- Automated actions — Trigger automations when documents are verified or rejected
Storage and Security
File Formats
Supported upload formats:- Images — JPEG, PNG, GIF, WebP
- Documents — PDF, DOC, DOCX
- Spreadsheets — XLS, XLSX, CSV
- Other — TXT, RTF