Stages

Stages represent the steps in your hiring pipeline. Every application moves through stages as it progresses — from initial submission through to approval, rejection, or hold.

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Stage Types

[!NOTE] System stages (Approved, Rejected, On Hold, Pending Review) are created automatically when a hiring flow is set up. Only manual stages can be deleted.

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Creating a Stage

1. Open your hiring flow and navigate to the Stages section
2. Click Add Stage
3. Enter a stage name and optionally choose an icon

Each stage automatically gets a corresponding page in the form — this is the content candidates see when they land in that stage.

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Stage Reasons

Each stage can have one or more reasons that explain why a candidate was moved there. Reasons control what the candidate sees and what notifications are sent.

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Notifications

Each stage reason can trigger automated notifications:

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Call-to-Action Buttons

Stage pages can include buttons that let candidates take action:

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Stage Transitions

Every time an application moves between stages, a transition record is created that tracks:

• The previous stage and the new stage
• Entry and exit timestamps
• Time spent in each stage

This data is available in the application’s stage history and can be used for reporting and analytics.

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Default Pipeline

When you create a standard hiring flow, four system stages are seeded automatically:

1. Pending Review — with a default manual review reason
2. Approved
3. Rejected
4. On Hold

A default decision rule routes candidates to the Pending Review stage after form completion. You can customize this by adding your own manual stages and updating decision rules. Module hiring flows receive only a Completed stage.