Live Meeting

Live Meeting is a queue-based video meeting system where candidates join a waiting queue and are connected to an admin one at a time through virtual rooms powered by Daily.co.

How It Works

An admin creates an event with location type Live Meeting
Candidates book a slot and are placed in a waiting queue
Admins open a queue and meet candidates in order — first in, first out
When the current meeting ends, the next candidate is automatically connected

Rooms

Each active meeting takes place in a virtual room — a temporary video call session created on demand.

Property	Description
Max participants	Up to 5 participants per room
Expiration	Rooms expire automatically after 1 hour
Chat	In-room text chat is available
Screen sharing	Participants can share their screen
Recording	Meetings can be recorded automatically or started manually

Rooms are created just before a candidate’s turn and cleaned up after the meeting ends.

Queue System

The queue manages the order in which candidates are seen. Each candidate goes through the following lifecycle:

Status	Description
Waiting	Candidate is in the queue, waiting for their turn
Warmed Up	Candidate has been pre-assigned a room and is ready to connect
Active	Candidate is currently in a meeting with an admin
Completed	Meeting finished successfully
Cancelled	Candidate left the queue or was removed
Needs Reattempt	Meeting needs to be retried (with a reason logged)

Auto-Warmup

To minimize wait time between meetings, the system pre-warms the next candidates in line. While the current meeting is in progress, the next candidates are assigned rooms so they are ready to connect immediately when their turn comes. The number of candidates to pre-warm is configurable per event.

Queue Controls

Control	Description
Open / Close / Pause	Set the queue status to control whether new candidates can join
Max queue length	Limit the number of candidates that can wait in the queue at once
Pause enrollment	Temporarily stop new candidates from joining without closing the queue
Auto-assign	Automatically warm up the next candidates in line

Queue Flow

Candidate books slot
        ↓
   Joins queue (WAITING)
        ↓
   Pre-assigned a room (WARMED UP)
        ↓
   Admin finishes current meeting
        ↓
   Candidate promoted (ACTIVE)
        ↓
   Meeting takes place in virtual room
        ↓
   Admin ends meeting (COMPLETED)
        ↓
   Next candidate promoted automatically

Recording

Setting	Description
Auto-recording	Automatically start recording when a meeting begins
Manual recording	Admin can start and stop recording during the meeting

Recording timestamps are tracked on each queue enrollment for auditing.

Completion Rules

Setting	Description
Minimum participants	Require a minimum number of participants before a meeting can be marked complete
Restrict completion	Prevent admins from manually completing a meeting before criteria are met

Multiple Queues

A single Live Meeting event can have multiple queues, each with its own set of admins. This allows parallel meeting tracks — for example, different interviewers handling candidates simultaneously from the same event.

Getting Started

Features

Settings

How It Works

Rooms

Queue System

Auto-Warmup

Queue Controls

Queue Flow

Recording

Completion Rules

Multiple Queues

​How It Works

​Rooms

​Queue System

​Auto-Warmup

​Queue Controls

​Queue Flow

​Recording

​Completion Rules

​Multiple Queues

How It Works

Rooms

Queue System

Auto-Warmup

Queue Controls

Queue Flow

Recording

Completion Rules

Multiple Queues